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Borzoi Club of New England Constitution & By-Laws
(Amended March 17, 2002)

Constitution
Article I Names and Objects
Section 1. The Name of the Club shall be Borzoi Club of New England.
Section 2. The objects of the Club shall be:
  1. to encourage and promote quality in the breeding of purebred Borzoi and to do all possible to bring their natural qualities to perfection;
  2. to urge members and breeders to accept the standard of the breed as approved by the American Kennel Club and Borzoi Club of America as only the standard of excellence by which Borzoi shall be judged;
  3. to do all in its power to protect and advance the interests of the breed by encouraging sportsmanlike competition at dog shows, obedience trials and lure coursing events;
  4. to conduct sanctioned and licensed specialty shows, obedience trials, and lure coursing events under the rules of The American Kennel Club.
Section 3. The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue dues or donations to the Club shall inure to the benefit of any member or individual.
Section 4. The members of the Club shall adopt and may from time to time revise such by-laws as may be required to carry out these objects.
Section 5. The Club shall not discriminate on the basis of sex, race, religion, physical handicap, national origin or sexual orientation.
 
By-Laws
Article I Membership
Section 1. Eligibility There shall be three types of membership open to persons 18 years of age or older, who are in good standing with The American Kennel Club and who subscribe to the purposes of these clubs:
  1. Single - Enjoys all privileges of the Club, including voting and holding office.
  2. Family - Defined as two persons residing in the same household each having one vote.
  3. Junior - Open to persons 10 - 17 years of age. The Junior member may not vote or hold office; may automatically convert to a regular membership upon reaching their 18th birthday.
  4. Honorary - Open to those persons who have contributed to preserving and enhancing the breed and voted by the membership to be given this honor. Honorary member may not vote or hold office. Honorary members may maintain active/voting status by payment of dues.
While membership is to be unrestricted as to residence, the Club's primary purpose is to be representative of the breeders and exhibitors in its immediate area.
Section 2. Dues
Membership dues, payable on or before the 1st day of January of each year. No member may vote whose dues are not paid for the current year. During the month of November the Treasurer shall send to each member a statement of his dues for the ensuing year. Amount of dues to be established by the Board of Directors. The uppermost limit on dues for Single membership shall be $40.00; for Family membership $50.00. The Board of Directors of BCNE must act before October 1st if the dues are to be changed for the ensuing year.
Section 3. Election to Membership Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by the Constitution and By-laws and the Rules of the American Kennel Club. The application shall state the name, address, and occupation of the applicant and shall carry the endorsement of two members in good standing. Accompanying the application, the prospective member shall submit dues for the current year. All applications are to be filed with the Secretary, and each application is to be read at the first general membership meeting of the Club following its receipt and/or published in the Club's newsletter. At the next Club meeting the application will be voted upon and affirmative votes of 3/4 of the members present and voting at that meeting shall be required to elect the applicant by secret ballot. Applicants for membership who have been rejected by the Club may not re-apply within six months after such rejection.
Section 4. Termination of Membership Membership may be terminated:
  1. by resignation. Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and they become incurred on the first day of each fiscal year.
  2. by lapsing. A membership will be considered as lapsed and automatically terminated if such members dues remain unpaid 90 days after the first day of the fiscal year; however, the Board may grant an additional 90 days grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.
  3. by expulsion. A membership may be terminated by expulsion as provided in Article IV of these by-laws.
Article II Membership and Voting
Section 1. Club Meeting Meetings of the Club shall be held within the Greater Worcester, MA area six times per year at such hour and place as may be designated by the Board of Directors. Written notice of each such meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20% of the members in good standing.
Section 2. Special Club Meeting Special Club meetings may be called by the President, or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held within the greater Worcester, MA area, at such place, date, and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting, and no other Club business may be transacted thereat. The quorum for such a meeting shall be 20% of the members in good standing.
Section 3. Board Meetings Meetings of the Board of Directors shall be 6 times per year within the greater Worcester, MA area, at such date, hour and place as may be designated by the Board. Written notice of each such meeting shall be mailed by the Secretary at least 5 days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board.
Section 4. Special Board Meetings Special meetings of the Board may be called by the President; and shall be called by the Secretary upon receipt of a written request signed by at least three members of the Board. Such special meetings shall be held within the greater Worcester, MA area, at such place, date, and hour as may be designated by the person authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least 5 days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business may be transacted thereat. A quorum for such a meeting shall be a majority of the Board.
Section 5. Voting Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he/she is present. Proxy voting will not be permitted at any Club meeting or election.
Article III Directors and Officers
Section 1. Board of Directors The Board shall be comprised of the President, First Vice-President, Second Vice-President, Secretary, Treasurer, three Board of Directors and the past President all of whom shall be members in good standing and all of whom shall be elected for one-year terms at the Club's annual meeting as provided in Article IV and shall serve until their successors are elected. General management of the Club's affairs shall be entrusted to the Board of Directors. The past President shall serve one 1 year with voting rights.
Section 2. Officers The Club's officers, consisting of the President, First and Second Vice-President, Secretary, and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.
  1. The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of the President in addition to those particularly specified in these bylaws.
  2. The First Vice-President shall have the duties and exercise the powers of the President in case of the President's death, absence, or incapacity.
  3. The Second Vice-President shall have the duties and exercise the powers of the First Vice-President in case of the First Vice-President's death, absence, or incapacity.
  4. The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club. He/she shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the Club with their addresses, and carry out such other duties as are prescribed in these by-laws.
  5. The Treasurer shall collect and receive all moneys due or belonging to the Club. He/she shall deposit the same in a bank designated by the Board, in the name of the Club. His/her books shall at all times be open to the inspection of the Board and he/she shall report to them at every meeting the condition of the Club's finances and every item of receipt or payment not before reported; and at the annual meeting he/she shall render an account of all moneys received and expended during the previous fiscal year.
  6. In the event that the offices of Secretary and Treasurer are held by the same person, the Board shall be comprised of the officers and five 5 other members in good standing.
Section 3. Vacancies Any vacancies occurring on the Board or among the officers during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such a vacancy, or at a Special Board Meeting called for that purpose; except that a vacancy in the office of the President shall be filled automatically by the First Vice-President and the resulting vacancy in the office First Vice-President shall be filled by the Second Vice-President.
Article IV The Club Year, Annual Meeting, Election
Section 1. Club Year The Club's fiscal year shall begin on the 1st day of January and end on the 31st day of December. The Club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next meeting.
Section 2. Annual Meeting The annual meeting shall be held in the month of November at which Officers and Directors for the ensuing year shall be elected by secret written ballot from among those nominated in accordance with Section 4 of this Article. They shall take office on January 1st and each retiring officer shall turn over to his/her successor in office all properties and records relating to that office within 30 days after the election.
Section 3. Elections The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The four nominated candidates for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.
Section 4. Nominations No person may be a candidate in a Club election who has not been nominated. During the month of July, the Board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the Board. The Secretary shall immediately notify the committeemen and alternates of their selection. The Board shall name a Chairman for the Committee and it shall be his/her duty to call a committee meeting which shall be held on or before August 10th.
  1. The Committee shall nominate one candidate for each office and four candidates for the other four positions on the Board, and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
  2. Upon receipt of the Nominating Committee's report, the Secretary shall notify each member, in writing, of the committee's slate at least two weeks prior to the September meeting.
  3. Additional nominations may be made at the September meeting by any member in attendance provided that the person so nominated does not decline when his/her name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, his/her proposer shall present to the Secretary a written statement from the proposed candidate signifying his/her willingness to be a candidate. No person may be a candidate for more than one position.
  4. Nominations cannot be made at the annual meeting or in any manner other than as provided in this section.
Article V Committees
Section 1. The Board may each year appoint standing committees to advance the work of the Club in such matters such as specialty shows, obedience trials, trophies, annual prizes, memberships and other fields which may well be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.
Section 2. Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.
Article VI Discipline
Section 1. American Kennel Club Suspension Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.
Section 2. Charges Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or the breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $10.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the Club it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board not less than 3 weeks nor more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his/her defense and bring witnesses if he/she wishes.
Section 3. Board Hearing The Board shall have complete authority to decide whether counsel attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all evidence and testimony presented by complainant and defendant, the Board may by majority vote of those present suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his/her fellow members at the ensuing Club meeting which considers the Board's recommendation. Immediately after the Board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.
Section 4. Expulsion Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board's recommendation as provided in Section 3 of this Article. Such proceeding may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the Board's recommendation of expulsion. The defendant shall have the privilege of appearing in his/her own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board's findings and recommendations, and shall invite the defendant, if present, to speak in his/her own behalf if he/she wishes. The meeting shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board's suspension shall stand.
Article VII Amendments
Section 1. Amendments to the Constitution and By-laws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by twenty percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.
Section 2. The Constitution and By-laws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.
Article VIII Dissolution
Section 1. Dissolution The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
Article IX Order of Business
Section 1. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
  • Roll Call
  • Minutes of last meeting
  • Report of President
  • Report of Secretary
  • Report of Treasurer
  • Reports of Committees
  • Election of Officers and Board (at annual meeting)
  • Election of new members
  • Unfinished business
  • New business
  • Adjournment
Section 2. At meetings of the Board, the order of business, unless otherwise directed by a majority vote of those present, shall be as follows:
  • Reading of minutes of last meeting
  • Report of Secretary
  • Report of Treasurer
  • Reports of Committees
  • Unfinished business
  • New Business
  • Adjournment
Article - X Parliamentary Authority
Section 1. The rules contained in the current edition of Robert's Rules of Order, Newly Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any other special rules of order the Club may adopt.
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